How to schedule or send an email in macOS Ventura

With the latest version of macOS, you can set up email sending for the future and prevent an email from being sent at all.

Close-up of the Mail app on a Mac.
Image: Stephen Phillips – Hostreviews.co.uk/Adobe Stock

A few new features have been added to the Apple Mail application in macOS Ventura, but there are two features that stand out: you can now schedule an email to be sent at a specific date and time, and if you accidentally send an E -Send mail, you can stop this message before it is sent. This is how both functions work.

What you need to schedule or cancel an email

To take advantage of the new features in Mail, your Mac must be running macOS Ventura or later.

SEE: iCloud vs. OneDrive: Which is Best for Mac, iPad, and iPhone Users? (free PDF) (TechRepublic)

To update a previous version of macOS, click the Apple icon, choose About This Mac, and then click the Software Update button. Click the Update Now button to install the update.

How to schedule an email on macOS Ventura

Open the Mail app, address and compose a new email. When you’re done, click the down arrow next to the Send Message icon at the top of the toolbar. The resulting menu offers three choices: Send Now, Send at a Specific Time, and Send Later. To select the suggested time, click the second option. To select a different day and time, click the third option (Figure A).

Figure A

The Mail menu offers three choices: Send Now, Send at a Specific Time, and Send Later.
Image: Lance Whitney/TechRepublic

In the Send Later window, select a specific day and time. When you’re done, click the Schedule button (Figure B).

Figure B

In Mail's Send Later window, choose a specific day and time to send the email.
Image: Lance Whitney/TechRepublic

After scheduling an email, a special Send Later folder will appear in the left pane as part of your mailbox. Click on the scheduled email to view it (Figure C).

Figure C

After scheduling an email, a special Send Later folder will appear in the left pane as part of your mailbox.
Image: Lance Whitney/TechRepublic

At this point, you cannot revise or edit the email itself, but you can change the scheduled date and/or time.

Click the Edit button above the email to display the Send Later window. You can now change the date or time. When you’re done, click the Schedule button (Figure D).

Figure D

Change the date and time by clicking the edit button above the email to display the Send Later window.
Image: Lance Whitney/TechRepublic

When the scheduled time arrives, your email will be sent. To check, look for it in the Sent folder (Figure E).

Figure E

Double check that your scheduled email has been sent by looking for it in the Sent folder.
Image: Lance Whitney/TechRepublic

How to send an email on macOS Ventura

Apple describes the next function as sending an email, but that’s not entirely accurate. With Apple’s messaging app, you can actually retrieve and replace a text that’s already been sent and has reached the recipient.

The “Do not send email” option does not work in the same way. When you send an email in Apple’s Mail application, it isn’t sent immediately. By default, it waits 10 seconds before beginning its journey to the recipient. During those few seconds, you can undo sending the message to prevent it from being sent.

To try this, compose and send an email. An option to undo sending will appear at the bottom of the left pane. Click this option (Figure F).

Figure F

An option to undo sending appears at the bottom left of the Mail window.
Image: Lance Whitney/TechRepublic

Your email will pause and appear on the screen for you to edit. Make any necessary changes, then resubmit (Figure G).

Figure G

The unsent email will be stopped in its tracks and appear in the email window for you to edit.
Image: Lance Whitney/TechRepublic

Want more than 10 seconds to prevent an email from being sent? Click the Mail menu and choose Preferences. In the Settings window, select the Compose icon. In the Send section, click the Undo Send Delay drop-down menu and you can increase the delay time to 20 or 30 seconds (Figure H).

Figure H

In the Sending section of the email settings, click the Undo Send Delay drop-down menu and you can increase the delay time to 20 or 30 seconds.
Image: Lance Whitney/TechRepublic

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